How to Create a Digital Board Meeting

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As the coronavirus epidemic continues to force nonprofit organizations to cancel in-person board meetings, the move to digital is emerging as an option that is practical. However, the transition could be a hassle for some boards. The right strategy can aid them in overcoming these obstacles and make the transition smooth for everyone involved.

The first step is to select the best video conferencing program that will allow all board members to communicate effectively and collaborate, regardless of location. Make sure the software offers a range of features that will allow for participation and engagement. A video feature, for example can ensure that participants do not get distracted by others in the room, and also adhere to the rules of board meetings.

Create an agenda that contains specific discussion topics with the goal of achieving. This allows you to move quickly from one item to the next, increasing productivity. Setting a clear purpose for each meeting will allow the chair to keep the meeting on track and on target.

Another crucial aspect of the digital board meeting is to record the minutes. This will help future readers digital board meeting who might not be capable of attending the meeting. When you record the minutes, make sure you find a equilibrium between thoroughness and conciseness to cover all important information discussed during the meeting. Lastly, be sure to include all decisions made by the board during the meeting and the reasoning behind them. This will help explain the decision to those who were not able to participate in the meeting.

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